International Association of Healthcare Professionals Medical Conferences
International Association of Healthcare Professionals Medical Conferences

BY LAWS

BY-LAWS of the International Association of Health Care Professionals (AHCP)

 

Article 1

 

Name of the Association: International Association of Health Care Professionals (IAHCP)

Central Office: IAHCP Administrative Centre, Stockholm, Sweden.

 

Article 2

 

Purpose of the Association:  IAHCP shall be a non-profit making organisation, the activities of which are not aimed at the achievement of financial gains. The operations of the IAHCP will be with charitable intents.

 

IAHCP shall operate as an independent society for patient care, research and education in health care.  It shall act as the voice for multidisciplinary healthcare professionals worldwide.

 

The purpose of the Association shall be to promote patient care, research and education in

science and practice, to promote co-operation and co-ordination among its members, to

support their activities, and to represent their interests throughout the world.

 

Moreover, the purpose of the Association shall be to elaborate systematically the scientific bases of patient care and education, to present them to the public, to promote training, further training and continuing education, to collect and exchange teaching materials, to evaluate the results of teaching, to carry out research on issues regarding the teaching

practice, to promote quality assurance in healthcare issues and to organise and/or co-organise scientific conferences and meetings on issues in patient care and health care education.

 

Furthermore, IAHCP shall support political bodies and professional associations (above all at

the international level) in the process of decision-making in matters affecting patient care and health care education by contributing the viewpoints of science and research.  If so decided by the General Committee and Council, the IAHCP may join other international associations for research, patient care and education as a member.

 

If so decided by the General Committee, IAHCP may co-operate with other health

associations and organisations (e.g. for the organisation of congresses and continuing

education events) and become a co-operating member of associations pursuing the same or

similar goals.

 

 

Article 3

 

The funds required for the achievement of the purpose of the Association shall be

derived from the following sources:

1. Membership fees paid by Professional members

2. Membership fees paid by Nurse members

3. Membership fees paid by student members

4. Membership fees paid by Retired members

5. Membership fees paid by corporate members

6. Revenues from meetings, courses, conferences and congresses

6. Donations and contributions from third parties

7. Non-material means: assemblies, lectures, discussion rounds, quality circles, publication of

information, etc.

8. Donations from the well-wishers for specific purposes in promoting patient care and education.

9. Fund raising of various dimensions.

10. Other activities.

 

Article 4

 

The Association shall comprise:

  1. Professional members
  2. Nurse members
  3. Student members
  4. Retired members
  5. Corporate members

Professional, nurse, student and retired members shall be admitted to the IAHCP when application is made for membership and if successful, the members have therefore accepted the Statutes.  Membership shall take effect upon confirmation by the General

Committee and Council. In the event of an applicant being rejected, the General Committee shall not be obliged to inform the applicant of its reasons.

  1. Professional Membership shall be open to all healthcare professionals in full or part time work that are established in their profession.
  2. Corporate membership shall be open to any society or association of patient care, research and education in healthcare, provided it promotes the objectives and the purpose of the Society and is not an organisation campaigning for votes in elections to professional associations or involve in politics.
  3. Nurse membership shall be open to any Nurse or Midwife or a Healthcare professional in Nursing who is willing to endorse the objectives of the Association.
  4. Student membership shall be open to any medical and healthcare student, or student willing to support the activities of the IAHCP.
  5. Retired members shall be appointed by the General Council and Committee.
  6. Corporate members shall be appointed by the General Council and Committee.

 

 

 

 

Article 5

 

Commencement of membership: Membership shall commence upon confirmation by the

General Committee or, in the case of Retired Members, upon appointment by the General

Council and Committee.

 

Article 6

 

Termination of membership may be effected by:

a. Voluntary resignation

b. Dissolution of the society or Association

c. Death of the member

d. Expulsion of the member

e. Any member wishing to resign from the Association has to notify the General Council or Committee three months before the end of the calendar year by registered letter. Membership shall then cease at the end of the year for which the last membership due was paid.

f.  A motion to expel a member may be introduced by a General Committee member or

submitted in writing by at least three full members. Such motions shall be voted on by

secret ballot at the subsequent General Council and Committee meeting, and require a two-thirds majority of votes cast.

If the motion to expel a member concerns a General Committee member, the member

in question shall have no right to vote on his own case.

An appeal against the decision to expel a member has to be submitted to the Board of

Arbitration, the composition and tasks of which are laid down in Article 10.

 

 

 

Article 7

 

Rights of members:

1. All members of societies which are Professional members of the IAHCP shall have the right to participate in the General Council and Committee activities. Any Professional Member of the Association shall have the right to nominate six voting representatives to the General Council and Committee. The names of these representatives, who shall have the right to vote at the General Council and Committee and to stand for election, have to be notified in writing to the President two weeks prior to the General Council and Committee meeting. Voting rights can be transferred subject to written notification of the President prior to the beginning of the General Council/Committee. The voting representatives shall elect the members of the General Committee and the Council and shall have the right to stand as candidates for these functions. Each Professional member shall delegate a representative and a deputy representative to the General Committee. The candidates for the Board and Council shall be proposed by the Professional members.

2. Nurse members shall have the right to participate in the events and constitution of the

Association and the General Assembly without voting rights.

3. Student members shall have the right to participate in the events of IAHCP and the

General Assembly without voting rights.

4. Retired members shall have the right to participate in the General Assembly and all the events and institutions of the Association. They shall have the right to assist the General Committee and the General Assembly in an advisory capacity. Those that are still working on the activities of the Association shall be exempted from payment of membership fees and registration fees for AHCP events.

 

 

 

Article 8

 

Duties of members:

All members undertake to pay the agreed membership fee.

All members shall be obliged to promote the purpose and the objectives of the Association and to refrain from any action that is counter to the interests of the Association.

All members shall not participate in protests by using the name of the Association without prior consent of the President or General Committee and Council of the Association.

 

Article 9

 

The amounts of membership fees payable by Professional and Nurse members shall be set by the General Council and Committee. 

Student members shall pay annual contributions at their own discretion, though not less than Professional members.

 

Article 10

 

The statutory bodies of the Association shall be:

1. The General Assembly

2. The Board

3. The General Committee and Council

4. The Auditors

5. The working groups established by the General Committee and Council

6. The Extended General Committee

7. The Board of Arbitration

 

1) The General Assembly:

The General Assembly shall consist of all members of the Association. Voting rights shall be

conferred to six representatives each of the member Associations for patient care, medical services, research and education in healthcare. The General Assembly shall be held once a year. Its date and venue shall be fixed by the General Committee. Members have to be notified in writing at least two weeks prior to the date of the General Assembly. At the request of the General Committee or at least 10% of the full members, an extraordinary general assembly has to be convened by the General Committee.

 

The General Assembly shall be presided over by the President or, in his absence, the First

Vice-President or, in the absence of the latter, the Second Vice-President. In the absence of

the President and the two Vice-Presidents, the most senior General Committee member

present shall assume the chair.

 

The General Assembly shall elect the Board and the members of the General Committee of

the Association as well as its Auditors.

The Professional members (societies) shall have the right to submit nominations for each Board function to the General Assembly. Moreover, they shall nominate their representatives and deputy representatives on the General Committee. The nominations have to be notified to

the acting Rapporteur two weeks prior to the General Assembly, at the latest.

Unless otherwise decided, the General Assembly shall take its decisions by a simple majority.

In the event of a tie, the President shall have the decisive vote.

A two-thirds majority shall be required for:

  1. amendments to the Statutes,
  2. setting the amount of membership fees,
  3. rejection of a General Committee member nominated by a Professional member,
  4. award of Retired membership,
  5. dissolution of the Association.

 

The General Assembly shall not be able to take any decisions unless at least two thirds of its

voting members and/or their proxy-holders are present. If this number is not reached, another

General Assembly with the same agenda shall be convened fifteen minutes later. This

Assembly's decisions shall be valid regardless of the number of members present. This

provision is to be referred to in the invitation to the General Assembly.

Motions regarding items on the agenda of the General Assembly have to be notified to the

President in writing at least two days prior to the General Assembly.

 

2) The Board:

The Board shall consist of the President, the First Vice-President, the Second Vice-President,

the Treasurer and the Rapporteur. The Board shall be elected by the General Assembly for a

term of office of three years. The President, the Vice-Presidents, the Treasurer and the

Rapporteur shall be elected on separate ballots. Nominations for these functions shall be made

by the provincial organisations which are Professional members of AHCP. Nominations have to be communicated to the acting Rapporteur two weeks prior to the General Assembly, at the

latest.

 

The Board shall manage the Association. It shall not take any decisions. It shall ensure that the provisions of the Statutes and the decisions taken by the General Committee and Council and  the General Assembly are complied with. It shall supervise the use of the assets of the Association.  The Board shall not assume any personal financial liability, provided the principles of sound business management are observed. The Board shall convene the meetings of the General Committee two weeks prior to the date of the meetings. In the event of resignation or incapacitation of General Committee members, it shall nominate the substitute members to serve for the period up to the next General Assembly.

 

The President shall represent the Association in its external relations. He shall sign any legally

valid statements made and notifications issued by the Association. In his absence, he shall be

represented by the First Vice-President or, in the absence of the latter, by the Second Vice-

President or another member of the Managing Board nominated by him.  The Treasurer shall be responsible for the financial administration of the Association.  The Rapporteur shall take the minutes at the General Committee meetings and the General Assembly.

 

3) The General Committee/Council:

The General Committee shall consist of the Board (President, two Vice-Presidents,

Rapporteur and Treasurer) and one representative and one deputy representative each of the

associations for patient care, research and education in healthcare which are Professional members of AHCP. The chair people of the working groups set up by the General Committee have to be invited to the General Committee meetings, but they shall not have the right to vote. The General Committee and Council shall be elected by the General Assembly for a term of office of three years.  Any decision not reserved for the General Assembly shall be taken by the General Committee and Council.

 

Decisions shall be taken by a simple majority of votes. In the event of a tie, the President shall

have the decisive vote. A General Committee member unable to attend a meeting may

transfer his/her voting right to another member of the AHCP General Committee or a

member of the Extended General Committee by written notification to the President.

The President may co-opt additional persons to the General Committee, provided the latter

agrees to the co-option. Co-opted members shall not have the right to vote. The co-option of

members has to be reported to the General Assembly. Member of the Extended General Committee shall have the right to participate in General Committee meetings, unless a provincial association demands two weeks prior to the meeting that the meeting be restricted to the General Committee proper. These members of the Extended General Committee shall not have the right to vote.

 

The Chief Executive/Director of Operations or any other person nominated by the General Committee shall have the power of signature on behalf of the Association in all financial matters.  The Treasurer or Account Manager shall work closely with the Auditor in dealing with, and handling of all financial matters.  The members of the General Committee shall not assume any personal financial liability, provided the principles of sound business management are observed.

 

Management Committee meetings shall not be able to take any decisions unless at least one

third of the members are present. This provision is to be referred to in the invitations to the

meetings, which have to be sent out at least two weeks in advance.

 

4) The Auditors:

The Auditors have to audit the accounts showing the income and expenditure of the Association on the basis of the records and vouchers submitted by the Treasurer and present the result of the audit to the General Assembly. The Auditors shall be appointed by the General Assembly for a period of three years. They must not be members of the General Committee. On the basis of a positive audit report submitted by the Auditors, the Treasurer, the Chief Executive/Director of Operations, Account Managers, the President and the General Committee shall be exonerated by the General Assembly following a motion to that effect.

 

5) Working groups:

AHCP shall promote patient care, research and education in healthcare. To fulfil these tasks, the General Committee may establish working groups. The chairpersons of the workings groups shall be appointed by the General Committee and have to be invited to the General Committee meetings. The working groups shall receive their mandates from the General Committee. The chairpersons of the working groups shall be obliged to submit written activity reports to the General Committee at each of its meetings. These reports have to be communicated to the President three weeks prior to the General Committee meeting.

 

6) The Extended General Committee:

The Extended General Committee of AHCP shall consist of the members of the AHCP

General Committee and all the members of the General Committees of the Professional members of AHCP (provincial societies). This body shall not take any decisions. The Extended General Committee has to be convened by the Board once a year. The General

Committee shall present its activity report for information. Current and future activities shall

be presented and discussed.

 

The emphasis shall be on personal contacts and the elaboration of broad-based positions.

The Extended General Committee may introduce motions to the General Committee.

Members of the Extended General Committee shall have the right to participate in

General Committee meetings, unless a provincial society demands two weeks prior to the

meeting that the meeting be restricted to the General Committee proper. These members of

the Extended General Committee shall not have the right to vote.

 

7) The Board of Arbitration:

Disputes arising from the relations created through the establishment of, and affiliation with

the Association shall be settled by a Board of Arbitration to be convened by the General

Committee. The Board of Arbitration shall have the following composition:

  • Each of the parties involved in the dispute shall delegate two members to the Board of

Arbitration.

  • These four members shall elect a fifth member by a majority of votes to serve as

chairman of the Board of Arbitration.

  • In the event of a tie, the Chairman shall have the decisive vote.
  • The Chairman of the Board of Arbitration shall make sure that minutes are

taken to record the dispute and deposited with the General Committee.

 

Article 11

 

Assets of the Association:

The assets of the Association shall remain its indivisible property until the Association is dissolved. In the event of dissolution, the General Assembly shall decide on the further use of the assets. In the event of dissolution of the Association, the assets may only be transferred to a non-profit organisation, nominated by the General Committee

 

 

Article 12

 

Collaborative Activities with Other Organisations

 

The Association can collaborate in various activities with other International Organisations whose missions and objectives are consistent with those of The Association, and who are not eligible for, or who do not seek Full or Associate Membership.  Applications for Collaborative Relations shall be made in accordance with the Regulations.  Organisations in Collaborative Relations and Alliance with the Association may be reviewed by Council on the recommendation of the representatives of its committees generally known as the Executive Committee.

 

 

Article 13

 

Dissolution of the Association:

The decision to dissolve the Association must be taken by at least two thirds of its Professional members. The decision to dissolve any company formed in the name the Association to carry out some of the work of the Association in any country must be dissolved by at least getting the signatures of two of the serving Trustees/Directors nominated by the General Committee.

 

CONTACT DETAILS:

 

More information about the IAHCP can be obtained from our Website at www.iahcp.org.uk or www.iahcp.co.uk. Alternatively you can contact us at our Corporate and Legal Services at: trustees@iahcp.org.uk

 

NEWS:

IAHCP 2017 Courses and Conferences

 Our Successful Scientific Conferences and Courses for 2017 have already started.  For More information about them and how to book to attend, please go to:  http://www.iahcp.org.uk/medical-conferences/

MEDICAL PRACTICE AND EDUCATION IN DEVELOPING COUNTRIES PROJECT

Medical Practice and Education in Developing Countries Project

 

 

 

The IAHCP Trustees, Council and Committees are pleased to announce that the 8th  IAHCP International Community Projects on Medical Practice and Education in Developing Countries has commenced from 18 February 2016.and it will complete on 17 February 2023.

 

 For more information, please visit:   http://www.iahcp.org.uk/special-projects/

 

 

CONTACT INFORMATION

 

Due to the fact that the IAHCP is an International not for profit membership origination, its staff and members are located in different parts of the World.  If you require information on any projects and services of the IAHCP, please contact the Enquiry Services at: enquiries@iahcp.org.uk  .

 

 

 

 

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© International Association of Healthcare Professionals Medical Conferences 1957 to 2017.